Workflows
Define content approval workflows per collection. Entries move through stages like Draft, Review, Approved, and Published.
Enabling Workflows
Workflows are configured per collection:
- Go to CMS Admin > Collections > [Your Collection]
- Enable Workflow in the collection settings
- Define your workflow stages (or use the defaults)
- Optionally assign reviewers per stage
Default Workflow Stages
| Stage | Description |
|---|---|
| Draft | Entry is being written. Only the author can see it. |
| Review | Entry is submitted for review. Reviewers are notified. |
| Approved | Entry has been approved and is ready to publish. |
| Published | Entry is live on the website. |
Visual Workflow Builder
The workflow visualizer (CMS Admin > System > Workflow) shows a visual pipeline of all workflow-enabled collections, entry counts per stage, and recent transitions.
Stage Reviewers
You can assign specific users as reviewers for each stage. When an entry reaches that stage, only assigned reviewers can advance or reject it. If no reviewers are configured, any authenticated user with permission can review.
Advancing & Rejecting
From the entry editor, reviewers can Advance an entry to the next stage or Reject it back to the previous stage. Each transition is logged with the user, timestamp, and optional comment.